Page 7 - HSCA_Spring_2021_Community_Meeting

Minutes October 10th, 2019, 10 AM

Hollywood Shores Civic Association Fall 2020 Community Meeting

• Introduction of Board & Community Members (Lorie Nicholson)
Lori introduced all board members present and asked each attendee to introduce themselves and tell us
where they live. There were 12 total in attendance (6 Board Members & 6 Residents) See sign in sheet for
details.

• Reading of the Spring 2020 Meeting Minutes (Jim Ball)
Jim read the Spring 2020 meeting minutes. A motion to approve as amended was made by John Wilson with
nd
2 by Pam LeFave. All were in favor. The amendment was to change COE to DNR under
Beach/Erosion/Waterways Committee Report.

• Approved Budget & Actual Expenditures (Mark Hunt)
Mark briefed the group that he had presented a Draft proposed budget for review by the board. The
revised proposed 2020 budget was then presented at the Spring Meeting and approved. Mark then
reviewed his report line by line to explain budget vs actual expenses for the year. After some discussion
the report was approved with all in favor

• Committee Reports (see last page)

Audit & Budget Committee (Mark Hunt): Mark described the data that he provides in support of yearly
Audit. This includes check register, description of expenses, bills, income and bank statements. Per the
HSCA By-Laws, the Audit results are presented at the Fall meeting. Mark feels Audit results for previous
year should be briefed at Spring meeting and By-Laws should be changed to reflect this. All were in favor
and the board took an action to include this as part of next proposed By-Laws change.

Beach/Erosion/Waterways Committee (Jean Campbell): Rollie Campbell briefed the group that some
seawall activity is continuing (placement of concrete, etc.) Rollie stated that more of the large concrete
slabs and fill dirt were needed. He pointed out that our piers are in need of a coat of preservative. All
agreed to budget for this. Rollie further briefed group that he had cut back a lot of brush and placed
bluestone on the low spot of the path from parking area to the point. He pointed out that we need a
new “Info” sign at that location as the old one is gone (rotted away). The growing sandbar in the creek
continues to be an issue. The short pier is also in need of a replacement piling as one has rotted away.
Jason Cousineau said they have spare pilings if needed.

Landscape Committee (Jean Campbell): Lori stated that landscape is improving thanks to efforts lead by
Campbells. She further stated she has 3 small holly bushes and endless forsythia to donate.
Maintenance Committee (Jim Ball): Jim briefed the group that we had been fortunate during 2020
season as not many things broke down. Some minor fixes to the gate and to pump house systems but
that was all.

Playground Committee (Lorie Nicholson): Lori stated all is OK and nothing new to report.
Pool Operating Committee (Lorie Nicholson): Lorie expounded on what a great year it had been
despite COVID. We were able to get the pool prepped and ready in record time and our pool manager
and guards did a great job.

Web Site Committee (John Wilson): John briefed the group that all is well and site is up and running.
John advised that the site would be down for a couple of weeks soon due to software updates.

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